L'AINE HR

Privacy Notice

  1. About this Notice
  2. Who We Are
  3. Information We Collect
  4. How We Use Your Information
  5. How We Protect Your Information
  6. Sharing Your Information
  7. International Transfers
  8. Data Retention
  9. Data Security
  10. Your Legal Rights
  11. Data Controllers & Contact
  12. Your Consent
  13. Changes to Our Privacy Notice
  14. Who does this Privacy Policy Apply to
  15. Governing Law
  1. About this Notice

Welcome to L’AINE HR.  This Privacy Notice provides information on how L’AINE HR collects and processes your personal data when you visit our website. It sets out what we do with your personal data and how we keep it secure and explains the rights that you have in relation to your personal data.

At L’AINE HR, we are committed to protecting the privacy and confidentiality of our customers’ and partners’ information in a safe and responsible manner. This Privacy Notice outlines how we collect, use, disclose, and safeguard your data.

  • Who We Are

L’AINE HR is dedicated to transforming the lives of individuals and businesses with innovative HR Solutions. Our core values revolve around our customers and working relationships, emphasizing customer service through integrity and teamwork.

  • Information We Collect

We may collect various types of information to provide and improve our services to clients and the general public, including:

  • Personal Identification Card details (e.g. Ghana Card, Drivers’ Licence, Travellers Passport, etc.)
  • Personal Identification Number (PIN)
  • Personal identification information (Name, email address, phone number, etc.)
  • SSNIT, Bank Account, etc
  • Professional details (Job title, company name, etc.)
  • Any other information you voluntarily provide to us
  • Location Address (Residential, Office, GPS, etc)
  • How We Use Your Information

The information we collect is used in various ways, including but not limited to:

  • Maintaining and improving on the services we provide to you
  • Communicating with you about your account and the services you receive from us
  • Improving our communication with our partners/third parties in relation to the services we provide to you
  • Improving our website and services in relation to the services we provide to you and others
  • Complying with legal and operational requirements/obligations
  • How We Protect Your Information

We implement a variety of security measures to ensure the safety of your personal information. Your information is stored on secure servers and is only accessible by authorized personnel for purposes related to the service we provide to clients like you.

We do not sell, trade, or otherwise transfer to third parties your Personally Identifiable Information unless we provide users with advance notice. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or serving our users, so long as those parties agree to keep this information confidential. We may also release information when it’s release is appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property or safety.

  • International Transfers
  • We may transfer your personal data to locations in another country, if this is permissible pursuant to applicable laws in your location. There are inherent risks in such transfers.
  • In the event of international transfers of your personal data, we shall put in place measures necessary to protect your data and ensure the same level of protection available in the country of data origin. We shall continue to respect your legal rights pursuant to the terms of this Privacy Notice and applicable laws in your location.
  • Data Retention
  • We will take every reasonable step to ensure that your personal data is processed for the minimum period necessary for the purposes set out in this Privacy Notice. Your Personal Data may be retained in a form that allows for identification only for as long as:
    • We maintain an ongoing relationship with you. This will enable us to improve your experience with us and to ensure that you receive communications from us.
    • Your Personal Data is necessary in connection with the purposes set out in this Privacy Notice and we have a valid legal basis.
    • The duration of: any applicable limitation period (i.e., any period during which a person could bring a legal claim against us), and
  • We will actively review the personal data we hold and delete it securely, or in some cases anonymise it, when there is no longer a legal, business or consumer need for it to be retained.
  • Data Security
  • We have put in place security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
  • In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
  • We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
  1. Your Legal Rights
  2. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
  3. Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to access, correct or erase your personal data, object to or restrict processing of your personal data, right to ask that we transfer your personal data to a third party, from our database.
  4. Where you wish to permanently delete your data from our website and other applications, you can choose the option of closing your account. Once your account is closed, all products and services that you access through your account will no longer be available.
  5. We can refuse to accede to your request where it is unreasonable or where you have failed to provide additional information necessary to confirm your identity.
  1. Data Controllers & Contact
  2. If you have any questions or concerns about L’AINE HR’s Privacy Notice or you are looking for more information on how we process your personal data, or wish to exercise your legal rights in respect of your personal data, please contact the Data Privacy Officer by email at enquiries@laineservices.com or clement.agbeti@laineservices.com
  3. We will investigate any complaint about the way we manage Personal Data and ensure that we respond to all substantiated complaints within prescribed timelines.
  1. Your Consent

By using our websites and or other related media, you consent to our sites’ privacy policy.

  1. Changes to Our Privacy Notice

L’AINE HR may update this Privacy Notice from time to time. We will notify you of any changes by posting the new Privacy Notice on our websites. You are advised to review this Privacy Notice periodically for any changes.

  1. Who does this Privacy Policy Apply to

This Privacy Notice shall apply to anyone who willingly shares their personal data with L’AINE through any of our official medium but shall not apply to information gathered by links to Third-Party Websites.

  1. The governing law

This Privacy Policy shall be construed and governed by the laws of Ghana.